LAKE CAROLINE OWNERS ASSOCIATION
COMMITTEE OPERATIONS & ASSIGNMENT
(Adopted 02/09)

By resolution, the Lake Caroline Owners Association Board of Directors appoints the following committees to perform the assigned duties as outlined below:

  1. Committees in General:
    1. Committees appointed will have a chairman appointed by the LCOA president. Members will be appointed by the chairman of the committee with approval by the LCOA Board of Directors.
    2. Committees will keep written minutes of their meetings.
    3. LCOA Committees will make monthly reports to the Advisory Council to keep the owners apprised of on-going operations and projects.
    4. Committee chairmen may act between meetings if a matter is urgent, reporting to the committee at the next meeting.
    5. Committee chairmen may act between meetings if a matter is urgent, reporting to the committee at the next meeting.
  2. Standing Committees:
    1. Lake Committee
    2. Landscape Committee
    3. Clubhouse Committee
    4. Communications Committee
    5. Architectural Review Committee
    6. Social Committee
    7. Welcome Committee
    8. Ad Hoc Committees - May be appointed by the Chairman to specific objectives, and their existence ends with the completion of that task.
  3. Lake Committee: The Lake Committee is charged with all matters pertaining to the use and maintenance of Lake Caroline, including but not limited to:
    1. Enforcing or causing to be enforced Lake Usage Rules & Regulations as established by the Board of Directors, including for each member the authority to have unregistered vehicles towed.
    2. Suggesting to the LCOA Board of Directors changes in those Rules & Regulations as deemed desirable or necessary.
    3. Receiving comments, suggestions, and complaints from LCOA members.
    4. Promoting safety, enjoyment and proper use of the lake by means of education, signage, notices, etc.
    5. Monitoring lake conditions as related to fishing and wildlife enhancement and recommending to the LCOA Board of Directors procedures or actions to that end.
    The committee will report to the Board of Directors through the Board member liaison. The committee chairman may make reports to the Board of Directors when deemed necessary. The Lake Committee will work with the Business Manager in achieving its goal and may ask for and receive input from LCOA members and non-members expert. The committee will meet six times a year, meetings being called by the chairman, or more often it needed.
  4. Landscape Committee: The Landscape Committee will report to the LCOA Board of Directors through it’s Board member liaison. The chairman may make reports to the Board of Directors when deemed necessary. The Landscape Committee is charged with reviewing and recommending actions to the LCOA Board of Directors regarding landscape issues on LCOA green space or property. It will monitor landscape maintenance on those areas, and work through the Business Manager to insure proper care and aesthetics. Meetings will be held as needed, but no less than quarterly.
  5. Clubhouse Committee: The Clubhouse Committee will report to the LCOA Board of Directors through it’s Board member liaison. The chairman may make reports to the Board of Directors when deemed necessary. The Clubhouse committee is charged with overseeing the LCOA clubhouse, swimming pool, and tennis courts regarding rules of use, appearance, safety, security, and function issues. It will work with and through the Business Manager to achieve this goal. Meetings are held as needed, but not less than quarterly.
  6. Communications Committee: The communications committee will report to the LCOA Board of Directors through it’s Board member liaison. The Communications Committee chairman may make reports to the Board of Directors when deemed necessary. The Communications Committee is charged with overseeing the website, welcoming new residents to the community, and striving to accomplish a sense of continuity among all sections of Lake Caroline. Meetings are held as needed, but not less than quarterly.
  7. Welcome Committee: The Welcome Committee will report to the LCOA Board of Directors through it’s Board member liaison. The Welcome Committee chairman may make reports to the Board of Directors when deemed necessary. The Welcome Committee is charged with delivering welcome bags, and welcoming new residents to the community. Meetings are held as needed, but not less than quarterly.
  8. Architectural Review Committee: The Architectural Review Committee will report to the Board through its Board member liaison. The Committee Chairman may make reports to the Board of Directors when deemed necessary. The function of the ARC is to determine whether or not proposed changes to a property are consistent with the deed restrictions and aesthetic standards of the community. Deed restrictions provide land use restrictions along with limits on what physical changes may or may not be made to the exterior of the property. LCOA bylaws require written approval before any changes are made to the exterior appearance of a home or property, including landscaping. The ARC, as defined in the LCOA Covenants will:
    1. Create a system for the review process
    2. Clarify the governing documents regarding architectural alteration issues
    3. Show the owners what is expected of them in the architectural alteration process
    4. Help satisfy the due process requirements of the LCOA.
  9. Social Committee: The Social Committee will report to the Board of Directors through its Board member liaison. The Committee chairman may make reports to the Board of Directors when deemed necessary. The Social Committee will organize, plan, and schedule, all social events for all LCOA. The committee will present a budget for each planned event for Board approval. The committee will meet on an as need basis but not less than quarterly.

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